Arizona Secretary of State - Ken Bennett


 
Arizona Secretary of State Logo AZ.gov Arizona's Official Web Site

  • Office Public Records ~ How/where to file list. View it here.
  • Our annual report also outlines specific duties. View it here.
  • List of former duties and filings. View it here

Alphabetical Order

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Acting Governor Contact Administration
  • Serves as acting governor when the governor is absent from the state if elected to office.
  • The Secretary of State, if holding office by election, is first in line to succeed the governor in the event of death, resignation, removal from office, or permanent disability to discharge the duties of the office.
Contact Administration for more information

Administrative Rules, Arizona

Contact Public Services

Administrative Code
Administrative Register
Frequently Asked Questions

Apostilles Contact Business Services
  • Certifies witnessing officer on documents going to foreign countries according to the 1961 Hague Convention (apostille).
Learn how to obtain an Apostille
Athlete Agents Contact Business Services
 
Advance Directives Contact Business Services
  • Files and maintains Advance Directives under A.R.S. § 36-3291 et seq.
Learn more here.

B

   
C
Certifies Copies of Documents ("certified copy" or "copy certifications") Contact Us

The office prepares certified copies (copy certifications) of

  • documents
  • administrative rules
  • chaptered (Legislative bills) bills

Fees are associated with this request. See
A.R.S. § 41-126. Fees; expedited services AND
A.R.S. § 29-366. Fees

Contact the specific Division for more information about certified copies.
Charitable Organizations Contact Business Services
  • Registers contracted fund raisers, who must register before conducting charitable solicitations.
Contracted Fundraisers
Charters, County & City Contact Election Services

Files copies of charters

  • County charters & amendments under Arizona Constitution, Article 12 § 5, (E) and § 6
  • City charters & amendments under A.R.S. § 9-283
 
Chief Election Officer Contact Election Services
  • Serves as Chief Election Officer for the State and certifies candidates and measures (initiatives and referenda) to the ballot and certifies election results.
  • Transmits and certifies the results of statewide elections.
  • Prepares, witnesses the signing of, and files with the President of the Senate and National Archives and Records Administration, the Presidential and Vice Presidential Elector Ballot Certificate of Vote.
  • Files abstracts of votes for multi-county election districts.
  • Serves as Registration Officer for Lobbyists and registers and files expenditure reports made by principals, public bodies, and lobbyists.
  • Accepts and files campaign finance reports.
  • Tests and certifies voting devices used by the counties
  • Trains and certifies county election officials.

Previous Election Information
Upcoming Election Information

Election Services

Corporations  
  • In some states corporation filings are handled by the Secretary of State's Office. In Arizona corporations and related filings are registered at the Arizona Corporation Commission.
Arizona Corporation Commission Website

D

Department of Motor Vehicles (DMV) ~ Motor Vehicle Division (MVD)  
  • In some states the Department of Motor Vehicles is under the Secretary of State's Office. In Arizona, driver licenses, identification cards and vehicle registration is under the Arizona Department of Transportation and is known as the Motor Vehicle Division (MVD). These responosibilities are former duties of the Arizona Secretary of State's Office.
Motor Vehicle Division Website

E

   

F

Federal tax liens, notices, and certificates See Business Services filings
   

G

   

H

   

I

   

J

   

K

   

L

Landlord Agents for Service (Out-of-State) Contact Business Services
 
Legislative Filings Contact Public Services
Under A.R.S. § 41-121(7)
  • Chaptered Bills (Senate, House Bills, ie.slip laws)
  • Senate and House Memorials and Resolutions
  • Governor Vetoes
Legislative Sessions - Bills and other items filed
Loyalty Oaths of Office &
Open Meeting Law
Contact Administration
  • Files oaths of office for supreme court justices and court of appeals and superior court judges
  • Files the governor's appointees to state offices, boards, and commissions
  • Files Board of Nursing board members oath of office under A.R.S. § 32-1603(F).

    State officers, employees and judges

A complete list of the governor's appointees can be found in the Semi-Annual Index to the Arizona Administrative Register.

To request an oath, fill out a Public Records Request Form and mail it to us.

   

M

   

N

Notaries Public Contact Business Services
  • Commissions Notaries Public for four-year terms
  • Certifies notarized documents going to other states
  • Certifies notarized documents going to foreign countries (refer also to Apostilles)
  • Offers notarizations of documents
  • Offers a Notary Public Reference Manual under Arizona law to notaries.
Frequently Asked Questions
Search for Notaries
Notary Fees

O

Ombudsman (Liaison), Notice of Agency  
  • Files notice under A.R.S. ยง 41-1006
  • The Administrative Procedure Act requires the publication of agency ombudsmans in the Arizona Administrative Register relating to rulemaking activity. Agencies employing more than 100 people shall publish annually in the Arizona Administrative Register the name or names of those employees who are designated by the agency to assist members of the public or regulated community in seeking information or assistance from the agency.
Contact Public Services

P

Partnerships Contact Business Services
  • Centralizes statewide registration of limited partnerships, foreign limited partnerships and limited liability partnerships
  • Records limited partnerships doing business in Arizona.
  • Records foreign limited partnerships doing business in Arizona.
  • Records limited liability partnerships doing business in Arizona.
Partnerships
Property Owner Petitions  
  • Offers sample petition forms with instructions for completing the forms under A.R.S. § 48-266(A).

These forms are currently under review by the Arizona Attorney General's Office. Contact Administration for more information.

Publications Contact us
The office offers many publications under Arizona Law and some as a public courtesy. Refer to the list online for more information. Complete list of office publications available

Q

   

R

   

S

Seal of the State of Arizona Contact Administration
  • Custodian of the Great Seal of the State of Arizona, A.R.S. § 41-121(3)

History of the State Seal
Color State Seal - PMS colors for printing, usage and restrictions

  • Part of the duty of being the keeper of the Great Seal of the State of Arizona is to grant or deny its use, A.R.S. § 41-130
Use of the State Seal - Restrictions
  • Affixes the Great Seal on all official documents, A.R.S. § 41-121(4)
Contact Administration for a list of official documents
  • Attests to all official acts of the Governor of the state, A.R.S. § 41-121(4)
Contact Administration for a list of official documents
State Forester Declaration of Prohibition  
Contact Administration

T

Telemarketers Contact Business Services
Under A.R.S. § 44-1271 through § 44-1281
  • Registers telemarketers who offer a premium either of unstated value or in excess of $50 when selling items over the telephone.
  • Telemarketers must register before starting their sales and file a $100,000 bond with the state treasurer.
Telemarketers
Trade names and Trademarks Contact Business Services
  • Centralizes statewide registration of trade names and trademarks
  • Registers trade names and trademarks
  • Issues certificates of registration

Trade names
Trademarks

U

Uniform Commercial Code (UCC) Contact Business Services
  • The Secretary serves as Administrator of the Uniform Commercial Code
  • Administers the recording of Uniform Commercial Code filings (Records all financing statements, continuations, amendments, assignments, or terminations - partial or complete - as applicable to the Secretary of State,
  • Handles requests for searches of filed documents and files notices of disposition of collateral.
Uniform Commercial Code

Computer access to the Secretary of State's home page is available at our Phoenix and Tucson locations, Monday thru Friday, 8 a.m. to 5 p.m. except state holidays.

The Office of the Secretary of State is an equal opportunity employer.
Requests for reasonable alternate formats or accommodations can be made five days in advance by contacting the Secretary of State's ADA Coordinator at (602) 542-4919 or TDD (602) 255-8683.

These duties and responsibilities of the Office of the Secretary of State are prescribed by the Arizona Constitution and Arizona Revised Statutes.