Arizona Revised Statutes (A.R.S., or state law) may require the office to accept a filing from a committee or an agency report.
Looking for a filing? If you are looking for a specific filing not listed please contact administration at (602) 542-0681. Many of our filed records are already available online. Review the list below.
Need to file a report? The office accepts filings at 1700 W. Washington Street, 7th Floor. In your cover letter please remember to include the A.R.S. citation that states the report shall be filed with our office.
Public Records Request Form
To request a paper copy of a public record simply fill out the Public Records Request Form [pdf form] and mail it to us. Copying and mailing fees may be associated with your request. Review the form for more information.
Looking for a list of office publications? Click here.
Alphabetical Order
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Agency policy statements [Filing]
Description: Substantive policy statements are written expressions
which inform the general public of an agency's current approach to administrative
rule or regulation practice. Substantive policy statements are advisory only.
They are filed with the Public Services Division, published in the Arizona
Administrative Register and are a public record.
Filed under: A.R.S. § 41-1013(B)(14)
Availability: As filed by state agencies
Online - Free
/ Paper - Original
filing 10 cents a page, request a record here
Appointments, governor appointments to boards/commissions [Filing]
Description: The Arizona Constitution defines the
basic qualification for appointment to a state board or commission as: an individual
must be a resident of Arizona and be at least 18 years of age. Most boards have
more specific requirements that are described in the legislation or executive
order by which they were created. Once appointed these records are filed with
our office and published in the Arizona Administrative Register in
the Semi Annual Index (published twice a year).
Filed under: A.R.S. § 41-1013(A)
Availability: As filed by the governor's Office of Boards
and Commissions
Online - Free
/ Paper - Original
filing 10 cents a page, request a record here
Athlete agents registration [Filing]
Description: Athlete agents are registered by the Business
Services Division.
Filed under: A.R.S. § 15-1765
Availability: As filed
Paper - Original
filing
Bills, chaptered legislative [Filing]
Description: The Public Services Division receives legislative
bills signed by the governor. Upon attestation by the secretary of state, the
bills are filed and assigned a chapter number. When a bill is signed, it generally
becomes effective (law) 90 days after the Legislature adjourns. These bills
are public record.
Filed under: A.R.S. § 41-121(7)
Availability: As filed by the governor's office.
Online - Free
/ Paper copy or copies - Slip law fees are structured pursuant to A.R.S. §
41-121(7) and A.R.S. § 41-126(A)(1).
Looking for Arizona Revised Statutes? These are available online at the Legislature's Web site, www.azleg.gov
CANAMEX Task Force, Governor's - Annual Report
Description: The task force is to prepare an annual report of its activities
to be submitted to the governor no later than December 31 of each year. Copies
of the report are distributed to the secretary of state, the president of the
senate, the speaker of the house of representatives and the director of library,
archives & public records.
Filed under: Continuing and Amending Executive
Order 2001-05; Executive Order 2001-05(6)(f)
Filed on: as required by executive order
Paper - Request
a record here
Charitable organizations [Filing]
Description: Charitable organizations are filed in the Business
Services Division.
Filed under: A.R.S. § 44-6552
Availability: As filed by organizations.
Online search- click here
Paper - Request
a record here
City charters and amendments to city charters [Filing]
Description: Copies of a charter, as certified by the chief executive
officer of the city, and authenticated by the seal of the city, as ratified
by its electors and after approval of the charter by the governor, is filed
in the Election Services Division. These charters are public records.
Filed under: A.R.S. § 9-283
Availability: As filed by cities.
Paper - Request
a record here
Commerce, Department of - Enterprise Zone Program Annual Report,
released 06/30/2005
Description: The Department of Commerce filed this
report on the Enterprise Zone Program.
Filed under: A.R.S.§
41-1527
Filed on: 09/30/2005
Online - click
here
Corrections, Department of - Transition Program Report
Description: Submit a written
report to the governor, the president of the senate and the speaker of the house
of representatives on or before July 31 of each year and provide a copy of this
report to the secretary of state and the director of the Arizona state library,
archives and public records.
Filed under: A.R.S.
§ 31-281
Filed on: Per A.R.S. §
31-281
Online -
| Date Filed | Date Released | ||
| 10/11/2006 | 09/30/2006 | Transition Program Summary Quarterly Report 2006 3rd Quarter Report | |
| 1/17/2006 | 12/31/2005 | Transition Program Summary Quarterly Report 2005 4th Quarter Report | |
| 1/17/2006 | 12/31/2005 | Transition Program Year-End Report 2005 |
County charters and amendments to county charters [Filing]
Description: Copies of a county charters and amendments are
filed in the Election Services Division. These charters are public records.
Filed under: Arizona Constitution, Article 12 § 5,
(E) and § 6
Availability: As filed by counties.
Paper - Request
a record here
County regulation notices [Filing]
Description: When authorized by law, a county may adopt a
rule, ordinance or other regulation that is more stringent than or in addition
to a provision of Arizona Revised Statutes Title 12. Copies of the proposed
county notices are filed in the Public Services Division and published in the
Arizona Administrative Register. These notices are public records.
Filed under: A.R.S. § 49-112
Availability: Availability: As filed by counties.
Online - Free / Paper -
Original
filing 10 cents a page, request a record here
Campaign finance [Filing]
Description: Registration of political committees is done in the
Election Services Division. Filing information is posted online.
Filed under: A.R.S. Title 16, Chapter 6
Availability: As filed under posted
reporting dates.
Online - Searchable
records
Paper - Request
a record here
Declaration of Emergency, secretary of state as
acting governor [Filing]
Description: Declaration of emergencies are prepared by the
Arizona governor. In the event that the governor is out-of-state the secretary
may declare an emergency.
Availability: As declared
Online - Free
Employer Sanctions Legislative Study
Committee Report
see Legal Arizona
Workers Act
Executive Orders, governor [Filing]
Description: Executive orders are prepared by the Arizona
governor. Executive orders are issued to establish boards or commissions or
to authorize the performance of other functions that are appropriate to the
executive authority of the governor. The governor's signature is attested to
by the secretary of state. The text of these orders are printed in the Arizona
Administrative Register.
Availability: As filed
Online - pdf (original copies as filed) executive orders
- Free.
These executive orders are available at the Law and Research Library, a division
of the Arizona Secretary of State's Office.
Administrative Register Online - Free
/ Paper - Copy
of original filing 10 cents a page, request a record here
Forester, State Declaration of Prohibition notice [Filing]
Description: In exercising the authority to prevent wildfires,
if the state forester declares a prohibition on fire causing activities and
fireworks, the state forester shall post a notice of the action in the office
of the secretary of state and notify the news media.
Filed under: A.R.S.
§ 37-623(B)
Availability: As filed
Online - Free / Paper - 10
cents a page, request a record here
Initiative, Referendum andRecall
[Filing]
Description: These election related filings are available
in the Election Services Division.
Filed under: The
Arizona Constitution and Arizona Revised Statutes
Availability: As filed
Online - Ballot
measure information is available online here
Paper, original filing - Request
a record here
Intergovernmental agreements and contracts, IGAs
[Filing]
Description: Intergovernmental agreements and contracts are
no longer filed in the Business Services Division as of Nov. 24, 2009. Records
prior to this date are available under a public records request.
Filed under: A.R.S. § 11-952;
see 49th
Legislature - Third Special Session HB 2011, (CH 12)
Availability: As filed before November 24, 2009
Paper - Request
a record here
Legislation
see Chaptered
Bills
Legal Arizona Workers Act, Report, released [Filing]
Description: The Employer Sanctions Legislative Study Committee is expected
to file a report to the Secretary of State's Office by Dec. 31, 2008. Refer
to House Bill 2779, as chaptered with our office, CH. 279. This report is also
expected to be filed with Arizona State Library, Archives and Public Records.
Filed
under: HB 2779
Filed on:
Online -
Lobbyist, Arizona list [Filing]
Description: A list of those lobbying in the state
of Arizona is available from the Election Services Division.
Filed under:
A.R.S. § 41-1232
Availability: Reporting
dates are posted online
Online - Search the
Arizona Secretary of State Lobbyist System
Paper - Call
for pricing and availability.
Loyalty oath of office [Filing]
Description: The official oaths of state
elective officers shall be filed of record in the office of the secretary
of state.
Availability: As filed, if appointed, at or before
commencement of the term of office. If elected, at any time after receiving
the officer's certificate of election, and at or before commencement of the
term of office. Records retention of the oath is five years after the person
leaves office.
Paper - Request
a record here
Looking for the official oaths of all other state officers and employees? These are filed in the office of the employing state board, commission or agency. A complete agency list is available here.
Memorials, Legislative
see Chaptered
Bills
Notary commissions [Filing]
Description: Arizona Notary Public Commission information
is available online.
Availability: As filed.
Online - Search here.
Purchasing commission records - For more information click
here.
Oath of office [loyalty oath] [Filing]
See Loyalty
Oath of Office
Open meeting notice, Statement of Posting [Filing]
Description: The Office of the Secretary of State no longer accepts filings of where public meetings notices will be posted by public bodies under A.R.S. § 38-431.02 (HB 2209, 49th Legislature, Second Regular Session, Ch. 88).
State Agencies, Boards and Commissions
Public meeting notices will be posted on an agency's website.
Public meeting notices may also be posted on the Department of Administration's website.
Counties
Public meeting notices will be posted on each county website.
Cities and Towns
Meeting notices are linked from the League of Arizona Cities and Towns website.
Public Bodies ~ Requirements effective July 29, 2010
Public bodies are required to maintain a Notice of Public Meeting section on their website for future posting of notices. This area will list the physical and electronic locations of Notices of Public Meetings. The intent is this section will create transparency in government notices so the public will know where each is posted, even if no public meetings are scheduled.When a notice of public meeting is released by a public body, the notice shall be publicized on this area of their website. As with any public record, public bodies are required to maintain and archive all public meeting notices per their records retention schedule.
The law does not prevent public bodies from posting open meeting notices in other locations if desired and public bodies are encouraged to do so. For example, public bodies may still post a paper version of the open meeting law in their main lobby and/or post the notice on the Department of Administration's website. Remember, if public bodies posts notices elsewhere, they should also include the other physical and electronic locations on the "Notice of Public Meeting" section of their website.
If a public body does not have a website they are still required to post open meeting notices. Review Chapter 88 for more information.
Partnerships [Filing]
Description: The Office of the Secretary of State is the centralized filing
office for limited partnerships in the State of Arizona. They are filed in the
Business Services Division.
Filed under: A.R.S. § 38-431.02
Filed on: As filed
Online - Search
here
Paper - Request
a record here
Property Owners, Petitions of [Forms]
Description: The Office of the Secretary of State shall promulgate sample petition forms, with instructions for completing the forms.
Provided under: A.R.S. § 48-266(A)
Online - These forms are currently under review by the Arizona Attorney General's Office.
Paper - Request
a record here
Proclamations, governor [Filing]
Description: The office attests to the governor's signature on proclamations.
Copies of these proclamations are filled with our office.
Filed under: A.R.S. § 38-431.02
Filed on: As filed
Online - Published in the Arizona
Administrative Register
Paper, as filed - 10
cents a page, request a proclamation here
Recall
see Initiative,
Referendum and Recall
Resolutions, Legislative
see Bills, chaptered
legislative
Referendums
see Initiative,
Referendum and Recall
School District Redistricting Commission
Recommendations to the Governor Report, released 12/21/2007
[Filing]
Description: This report was filed under SB 1068.
Filed under: Laws 2005,
Chapter 191
Filed on: 01/10/2008
Online - click
here
Science Foundation Arizona (SFAz) - Annual Report, released
12/15/2009 [Filing]
Description: The Mathematics
or Science Achievement Grant (MSAG) Program Report
was filed under Arizona law.
Filed under: A.R.S.§
15-720.01(C)
Filed on: 12/15/2009
Online - click
here
Special and Behavior Management, Task Force on Best Practices in -
Report, released 08/20/2009 [Filing]
Description: This best practices report is a one-time
filing under SB 1197.
Filed under: Laws
2009, Chapter 62
Filed on: 08/27/2009
Online - click
here
State Agency Fee Commission [Filing]
Description: On or before December 31, 2011, the Commission shall submit its first annual report to the Governor, the President of the Senate and the Speaker of the House of Representatives and provide a copy of the report to the Secretary of State.
Filed under: A.R.S.
§ 41-1008.01
Availability: On or before 12/31/2011
Not yet filed/available
State Seal, usage [Filing]
Description: The office grants permission to use
the Great Seal of the State of Arizona. These requests are public records.
See use
and restrictions, request to use
Filed under: A.R.S.
§ 41-130
Availability: As filed
Paper - Request
a record here
Telephone Solicitor [Filing]
Description: Trade Name and Trademark filing information
is available online.
Filed under: A.R.S.
Title 44 Ch. 9 Telephone Solicitations Law
Availability: As filed.
Online - Search
for Telephone Solicitors.
Paper, original registration form - Request
a record here
Trade name and trademark [Filing]
Description: Trade Name and Trademark filing information
is available online.
Availability: As filed.
Online - Search for a Registered Trade Name here.
Purchasing/subscriptions - For more information click here.
Paper - Request
a record here
Uniform Commercial Code [Filing]
Description: Uniform Commercial Code filing information
is available online.
Availability: As filed.
Online - Search here.
Purchasing data and subscriptions - For more information
click here.
Vetoes, governor
See Bills, chaptered
legislative