Candidate Filing

Elections Division Response to COVID-19 – Temporarily suspending all in-person services, while maintaining our constitutional and statutory responsibilities

  • Our number one goal is to keep the public and our employees safe
  • The situation related to COVID-19 is rapidly developing, as is the response from this office and the state. Please check back regularly for updates
  • We are committed to providing continuity of services while reducing exposure risks
  • Meeting statuory obligations by processing lobbying and campaign finance filings, circulator applications, and responding to inquiries related to these topics. Contact information is as follows:: [email protected], [email protected] or [email protected]
  • The Election Services team is available to answer voter registration and election-related questions. The quickest way to receive a response is by sending an email to: [email protected]
  • Public records requests are also still being fulfilled, however it may take longer than usual to process.

  • We will not have in-person services available until further notice.
    • Candidate or initiative application filings
      • Both filings can be mailed to our office:
        1700 W. Washington St., Seventh Floor
        Phoenix, AZ 85007
      • Visit our Candidate Filing Website for more details on the candidate filing process
    • For assistance with lobbying, campaign finance, or any other election-related service, please email us.

Call 1-877-THE-VOTE or 602-542-8683. Please note there may be a delay in responding to calls. Email for a faster response.


La respuesta de la División Electoral a COVID-19 – Suspendiendo temporalmente todos los servicios en persona, mientras manteniendo las responsabilidades constitucionales y legales

  • Nuestro objetivo número uno es mantener al público y a nuestros empleados seguros
  • La situación relacionada con COVID-19 se está desarrollando rápidamente, al igual que la respuesta de esta oficina y del estado. Por favor, revise este sitio web frecuentemente para actualizaciones
  • Estamos dedicados a continuar nuestros servicios mientras reduciendo los riesgos de exposición
  • Estamos cumpliendo con las obligaciones de estatutario. Estamos procesando presentaciones de cabildeo y financiamiento de campañas, solicitudes de circuladores y respondiendo a consultas relacionadas con estos temas. La información de contacto es la siguiente: [email protected](el enlace para mandar un correo electronico), [email protected] o [email protected]
  • El equipo de Servicios Electorales esta disponible para responder al registro de votantes y preguntas relacionadas con las elecciones. La forma más rápida de recibir una respuesta es enviando un correo electrónico a: [email protected]
  • Las solicitudes de registros públicos también se están cumpliendo, sin embargo, puede tardar más de lo habitual en procesarse.

  • No tendremos servicios en persona disponibles hasta nuevo aviso.
    • Solicitud de presentación de candidatos o iniciativas
      • Los dos tipos de presentaciones se pueden mandar por correo a nuestra oficina:
        1700 W. Washington St., séptimo piso
        Phoenix, AZ 85007
      • Visite nuestro Sitio web de presentacion de candidatos para obtener más detalles sobre el proceso de presentación de candidatos
    • Para obtener ayuda con el cabildeo, el financiamiento de campañas o cualquier otro servicio relacionado con las elecciones, envíenos un correo electrónico.

  • Asistencia en preparando para presentar la documentación de la nominación de candidatos
  • Registro de circuladores y otras preguntas relacionadas
  • Solicitudes para iniciativas, retiros y de referéndum
  • Campaign finance inquiries
  • Registro de cabildeo y consultas relacionadas
  • Registro de votante y preguntas de las elecciones
  • Uniformed and Overseas Citizen Absentee Voting Act inquiries
  • Solicitudes de registro público
    • Complete el forme y entréguelo

Llame al 1-877-THE-VOTE o 602-542-8683. Por favor, tenga en cuenta que puede haber un retraso en la respuesta a las llamadas. Mande un correo electrónico para una respuesta más rápida.

Preparing to File 2020 Candidate Nomination Paperwork

Candidate Filing: Updated Procedures

Due to public health concerns, our Office will only be accepting candidate filings by mail or by drop off in our first floor lobby. Please follow the steps below to file your nomination paperwork. If you have any questions, our team is ready to assist. Please email us at [email protected] to set up a one-on-one telephone appointment to have a team member guide you through the process.

The statutory deadline to file candidate nomination materials is April 6, 2020. Please plan your mailing so that your filing is received by April 6.

  1. Mailing in or dropping off. We strongly recommend mailing filings using certified mail to ensure delivery. Our office can take no responsibility over the timeliness or delivery of candidate filings by mail. If you are dropping off your filing, the filing must be in a sealed envelope or box. The drop box is available during normal business hours and on Saturday April 4 from 9:00am-4:00pm.
  2. Ensure you have filed the required documents online in the Candidate Portal. Before our office receives your filing, you must confirm that you have electronically filed your: Nomination Paper, Statement of Interest, and Financial Disclosure Statement (for statewide and legislative candidates only). Federal candidates may also submit the Optional Statement on Recall. We cannot process your filing if you have not submitted these documents electronically.
  3. Prepare your petition sheets. Petition sheets must be sorted by county. You may paperclip or separate individual counties using folders. However, any embedded objects, such as staples and whiteout, must be removed. The circulator statement must be affixed to the back of the petition signature sheet. If the sheets are not double-sided, you may tape sheets together. We cannot process sheets that are stapled. Any signature page that is not attached to a circulator statement will be struck.  
  4. Close, print, and sign your E-Qual. If you collected online signatures, please log-on to your Candidate Portal account, close your E-Qual Petition, print the sheets, and sign the first page. The full E-Qual report along with the original signature on your circulator statement must be included for your E-Qual signatures to count.
  5. Complete the Filing by Mail form. This form is required to accompany your filing by mail or drop off. Please provide current contact information where our office can reach the candidate or designated representative if any questions arise during processing.
  6. Supplemental Filings. Supplemental filings also must be received no later than April 6, 2020. Please attach the Filing by Mail form and select the box marked “Supplemental Filing.”
  7. Mailing Address. Address your filing to:

Elections Division

1700 W. Washington St. 7th Floor

Phoenix, AZ 85007-2808

 

  1. Drop Off Instructions. The drop box is located in the first floor lobby of our building at 1700 W. Washington St., Phoenix, AZ 85007. The drop box will be available Monday through Friday from 8:00 a.m. to 5:00 p.m. The drop box is located at the security stand near the main entrance. Our team will be checking the box throughout the day. The drop box will remain available as long as the building remains open and we have team members available to check it. If the health situation changes, we cannot guarantee that this option will be available. If this occurs, you are still responsible for ensuring that your filing is received by our office by April 6, 2020.

*Remember: Your filing must be received no later than April 6, 2020.*

 

  1. Participating Clean Elections Candidates. We are accepting Qualifying Contribution slips (“QCs”) and CCEC paperwork by mail or drop off. Any candidate participating in Clean Elections may collect QCs until July 28, 2020 and may file those until August 4, 2020. Please contact us if you have any questions about this process. However, your nomination paperwork must be received by April 6, 2020. Please follow these steps in addition to the above guidance:
    1. Include the CCEC Filing by Mail form, Application for Funding, report listing QCs in alphabetical order divided by county, any paper and electronic QCs, and a check in the full amount made out to the Citizens Clean Elections Commission.
    2. Your paper QC slips must be sorted by county. We recommend that you alphabetically sort QCs by donor name within each county to ensure your list of QCs and Application for Funding will reconcile. Any foreign embedded objects such as paperclips and whiteout must be removed.
      1. What does it mean for your QCs to reconcile? The number of paper and electronic $5 QC slips must match the dollar amount listed on your Application for funding. For example, if your Application for Funding lists $1500, then you must have 300 QCs (electronic and/or paper).
      2. If the number of paper and electronic QC slips does not match the number of QCs listed on your report, we will email you scans of the QC slips to reconcile. You will have to resubmit a check, Application for Funding, and list of QCs for your filing to be completed.
    3. Any E-Qual QCs must be closed, printed, and included in your mailing.
    4. If your first Application for Funding fails, then you will have one opportunity to submit supplemental QCs. Supplemental QCs may be filed up to August 4, 2020.
  2. Processing a filing received by mail or drop off. Our office will process filings in the order received. After our office processes your filing, we will call the candidate or designated representative with the results. We will also email a copy of the filing receipt.
  3. Questions. Please contact us at 602-542-8683 or [email protected] with any questions.

 

Filing By Mail Form

 

CCEC Filing By Mail Form

 

Filing by Mail Webinar

Prepare Your Filing

Click Here to download a printer-friendly Candidate Filing Checklist.

Candidates must have the following documents before our office can process the filing:

  1. Nomination Petition Signature Sheets
    1. Must be organized by county
    2. Avoid common pitfalls:
      1. Sheets should be double-sided with the front containing signatures and the back containing the circulator affidavit
      2. Each sheet must clearly identify who is running and for which office
      3. The back of each sheet must be properly filled out by the circulator
  2. Three documents must be completed via the Candidate Portal before filing. Have questions about Candidate Portal? Email [email protected] or call us at 602-542-8683
    1. Nomination Paper
    2. Financial Disclosure Statement
    3. Statement of Interest (Must be filed via Candidate Portal before collecting petition signatures or by Jan. 2, 2020, if signature collection started before August 27, 2019)
  3. Candidates participating in Clean Elections must also have:
    1. Clean Elections Application for Certification
    2. Clean Elections Application for Funding
    3. Print-out of all $5 qualifying contributions
      1. Generate this report after entering your $5 QCs in Beacon 
    4. E-Qual report of qualifying contributions
    5. Qualifying contribution paper slips 
      1. Should be organized by county, then alphabetically within each county